Office Manager & Executive Assistant PART TIME

JOB PURPOSE:

We are looking for a highly organized and proactive Office Manager & Executive Assistant to support the Managing Director and Leadership Team while ensuring the smooth day‑to‑day operation of the office.

This role combines executive support with responsibility for office management, including coordination with building management, handling deliveries and mail, and overseeing administrative processes for Czech Republic and Slovakia. The person will play a key role in creating a well‑functioning and welcoming workplace environment.

KEY RESPONSIBILITIES:

1. Office Management & Daily Operations

• Ensure smooth day‑to‑day running of the office, including maintaining a tidy and functional workspace.
• Act as the main point of contact for building management and external vendors.
• Manage office access, including coordination and administration of access cards and permissions.
• Handle incoming mail, deliveries, and shipments (receipt, distribution, coordination).
• Coordinate office supplies and services (e.g., coffee, refreshments, consumables, etc.).
• Oversee and coordinate cleaning services and general office upkeep.
• Be present in the office during the morning hours to manage operational needs and incoming deliveries.

2. Administrative Support (CZ & SK)

• Provide administrative support related to Czech Republic and Slovakia (e.g., documentation, basic coordination with local stakeholders/vendors).
• Support simple reporting, document preparation, and internal administrative processes.
• Assist with purchase requests or internal submissions as needed.
• Coordinate logistics for visits, events, and delegations.
• Provide administrative support to projects led by the GM or leadership team.
• Handle ad‑hoc tasks and assignments as needed.

WHAT YOU NEED TO SUCCEED:

• You don’t have to come with years of experience if you’re organized, proactive, and eager to learn
• You have a natural talent for keeping things structured, prioritized, and under control
• You’re comfortable with Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word)
• You take ownership and don’t wait to be told what to do – you just see things and get them done
• You’re reliable, detail‑oriented, and the kind of person others can depend on
• You can work independently, but you’re also a great team player
• Czech or Slovak is your native language
• You’re comfortable using English

WHAT WE OFFER:

• Part time job – 20 hours a week, in the morning hours, daily presence in the office
• 30 days of vacation per year
• Performance based annual bonus
• Various benefit package (Multisport card, pension, life insurance, ice cream at the office and much more)
• Laptop, mobile phone